How to Create Neuro-Inclusive Office Spaces

Workplaces are increasingly recognising the importance of diversity and inclusion, yet neurodivergent (ND) employees often face barriers that make traditional office environments challenging. Sensory sensitivities, difficulties with unpredictable workspaces, and a need for structured autonomy can all impact their ability to work effectively. Employers can make practical, meaningful changes to create neuro-inclusive office spaces that support productivity, comfort, and well-being for all employees.

Large, open-planned office spaces can be over-stimulating and distracting

1. Balancing Flexibility and Predictability in Seating

Many large organisations and government departments have moved to hot-desking, where employees do not have assigned desks and instead use a “first come, first served” model. While this may maximise space efficiency, it can be stressful for ND employees who need predictability and take comfort in consistency.

• Flexibility: Allow employees to choose where they sit based on factors such as noise levels, air conditioning preferences, or access to natural light.

• Predictability: Where possible, implement a desk-booking system that allows ND employees to reserve a consistent workspace in advance.

• Wayfinding Support: Provide clear, simple signage and digital tools (perhaps an app for employees?) to help employees navigate large office layouts, which can be especially helpful for dyspraxic employees or others with spatial processing difficulties.

2. Creating Personal Space with Booths and Pods

Many NDs experience sensory overwhelm in open-plan offices. Providing booths or semi-private pods can help create a sense of security and reduce distractions.

• Small, enclosed workstations can offer refuge from noise and movement.

• Acoustic panelling and soft dividers can help dampen excessive sound without isolating employees completely.

• Employers can balance privacy with collaboration by designating specific quiet zones and separate areas for group discussions.

3. Offering a Range of Seating Options

A one-size-fits-all approach to office seating does not accommodate the diverse needs of ND employees. A variety of seating options can enhance comfort and focus:

• Standing desks for those who concentrate better with movement.

• Cushioned benches for employees who prefer a more relaxed posture or are sensory-seeking and may prefer sitting corss-legged.

• Swing chairs or rocking chairs where feasible, as rhythmic movement can help with self-regulation and focus.

Employers can also allow ND employees to bring their own seating aids, such as wobble cushions or weighted lap pads, to make their workspace more comfortable. Make sure employees are provided with an appropriate storage space (e.g., lockers) for their personal seating aids at the end of the work day if they don’t have assigned workspaces.  

4. Sensory and Quiet Rooms for Decompression

Many workplaces offer coffee breaks, but ND employees often benefit from sensory breaks. A dedicated sensory or quiet room provides a space to self-regulate and return to work feeling more grounded.

• Low lighting: Overhead fluorescent lights can be harsh. Providing dimmable lighting, lamps, or natural light options can help.

• Fidget tools and sensory aids: A selection of weighted blankets, noise-cancelling headphones, and textured items can support sensory regulation.

• Comfortable seating: Bean bags, recliners, or soft chairs create a relaxing environment.

• Clear expectations: Establish guidelines to ensure these spaces are respected as quiet zones rather than informal meeting rooms.

Final Thoughts

Creating a neuro-inclusive workplace benefits not just ND employees but the entire workforce by fostering a more flexible, comfortable, and productivity-enhancing environment. Employers don’t need to overhaul their entire office; even small adjustments —such as implementing a desk-booking system, offering seating variety, or designating quiet areas—can make a significant difference. When workplaces prioritise accessibility and inclusion, they empower all employees to thrive.

Have you found this helpful for your professional work? Apply for a NAPAA professional membership today to access a growing library of member exclusive resources, such as Tips on Creating a Neuro-Inclusive Therapy/Treatment Room